Missouri State Capital Chapter - MOCAP
Please note that responsibilities include, but are not limited to what is described here. Members can sign up for committees by either contacting a Board Liaison or Chairperson for the committee or by completing and submitting the Committee Sign Up Sheet.
Board of Directors
2019- 2020 Board of Directors contact information
Policies & Procedures
Entire Board will serve on this committee.
Records Retention
Entire Board will serve on this committee.
Membership
Board Liaison Jen Jorgensen jennifer.jorgensen@modot.mo.gov
Chairperson Ramona Huckstep rhuckstep@mocities.com
Responsibilities Recruitment of new members, distributes new member packets, assists hospitality committee with assignment of mentors to new members, contacts members to encourage membership renewal and provides articles for chapter newsletter.
Programs
Board Liaison Tina Dillon
Chairperson
Responsibilities Obtains presenters for monthly training meetings, creates monthly meeting invitations and forwards to President to distribute to members, creates and prints copies of meeting agenda and evaluation survey and distributes at each monthly meeting, and provides articles for chapter newsletter.
Hospitality
Board Liaison Lance Utley lutley@oldkinderhook.com
Chairperson
Responsibilities Tracks monthly meeting RSVP’s, creates and prints monthly meeting registration sign-in sheets, sits and assists at monthly registration desk, collects registration fees and reconciled monies received at each meeting, greet members, updates, prints, distributes and collects nametags, sells raffle tickets, assist Membership Committee in mentoring new members and creates chapter newsletter articles.
Communications
Board Liaison Lorie Jaegers
Chairperson Facebook and photographer Maurine Hill
Chairperson Website Jim Jirik
Responsibilities Collects information, committee reports, and articles, and creates the chapter newsletter, provides newsworthy information to national and local media, and maintains chapter website, Twitter, LinkedIn, Instagram, Pinterest, You Tube and Facebook page.
Holiday Extravaganza & Silent Auction
Holiday Extravaganza Board Liaison Terra Crane
HE Chairperson Lagina Firtzpatrick
SA Chairperson Brenda Buschjost
HE Responsibilities Sends RFP for event location, reviews bids, and selects event site. Notifies site of selection, sends thank you letters to all bidders, conducts site visits, coordinates with location staff, determine registration fee, creates invitations and forwards to President for distribution, provides on-site registration and manpower for event, sends thank you letters to all event donors with the sponsorship/donation letter included, and provides articles for chapter newsletter.
SA Responsibilities Solicits donations for auction, creates bid sheets, identifies and tags donations, provides manpower at the event, sends thank you letters to all auction donors with the sponsorship/donation letter included, and provides article for chapter newsletter.
Charity/Fundraising
Board Liaison Jim Jirik
Chairperson Martha Morgner hisales2@hiroute66.com
Charity Responsibilities Obtain and distribute information concerning nature of charity in January, April, August and October; solicit donations, creates, distributes and counts raffle tickets; and provides articles for chapter newsletter.
Fundraising Responsibilities Determine events, gather information and present to board for approval, solicit sponsorship and/or donations, sends thank you letters to all sponsors/donors with the sponsorship/donation letter included, and provides articles for chapter newsletter.
Awards & Honors
Board Liaison Terra Crane Terra.Crane@como.gov
Chairperson Donetta Iven
Responsibilities Tracks monthly attendance at chapter meetings, solicits sponsorship/donation information from members, solicits nominations for Planner and Supplier of the Year awards, orders certificates and awards and provides articles for newsletter and website.
MO Event Summit
Co-board Liaison Tina Dillon Tina.dillion@courts.mo.gov
Co-board Liason Melissa Adams
Co-board Liaison Lorie Jaegers lorie.jaegers@atriumhospitality.com
Responsibilities Coordinates with Missouri Society of Association Executives (MSAE) and Missouri Travel Council on division of responsibilities for this event. Assistance may include soliciting presenters and/or education topics, invitation and registration functions, assist with set up arrangements, select menus, address manpower needs, sends thank you letters and provides articles for chapter newsletter.
Nominations & Elections
Board Liaison Maurine Hill
Responsibilities Solicitations of nominations, works with national office on ballot nominations, notifies chapter board of election results and provides articles for chapter newsletter.
Scholarship
Entire Board will serve on this committee - Tina Dillon Tina.dillion@courts.mo.gov
Responsibilities Receives application from national office and distributes to membership, estimated travel expenses, receives and reviews applications and make recommendations to the Board. Upon Board approval, makes hotel, conference, and airline (if applicable) reservations for chapter scholarship recipient and provides articles for chapter newsletter.
